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Working from Home Workplace Checklist

30 Mar 11:00 by Gail Whipper

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Use this checklist to assess WHS risks prior to commencing working from home arrangements.

Address any unchecked tick boxes to minimise potential risks as reasonably practicable.

This checklist is intended for computer-based tasks. For more detailed information, see the attached ergonomic guide to computer-based work.

  1. Working from home equipment (as relevant)

 

Type of Equipment

Details

Asset number

Laptop/Tablet/Notebook

 

 

Smartphone

 

 

Laptop riser/stand

 

 

External monitor/s

 

 

External keyboard

 

 

External mouse

 

 

Carry bag or backpack:

 

 

Other (e.g. headset, printer, lockable filing cabinet)

 

 

 

  1.     Designated work area and accessways (including stairs, floors, entrances) 
  • Kept clean and clear of slip or trip hazards especially of clutter, spills, leads/cords, loose mats
  • Flooring is in good condition.

3.2         Environmental conditions

  • Lighting is sufficient for the task being performed, easy to see and comfortable on the eyes
  • Glare and reflections can be controlled
  • Ventilation and room temperature can be controlled, regardless of season
  • No excessive noise affecting the work area

3.3         Emergency exit and safety equipment

  • Emergency phone numbers are readily accessible
  • There is an agreement to keep the route from the designated office space to a safe outdoor location clean and clear, in case of fire.
  • A suitable first aid kit readily available
  • A fire extinguisher or blanket is able to be used to extinguish minor fires.
  • A smoke detector is installed and properly maintained

3.4         Electrical

  • Carry out a visual inspection of all electrical equipment. (No cuts, nicks, exposed conductors or visible damage to electrical cabling and equipment).
  • Safety switch is installed, or residual current device is used
  • There is an agreement to perform a push button test of all safety switches initially and every 3 months
  • Power outlets are not overloaded

     3.5 Workstation Set Up (Hint: first step, adjust chair to suit you when at your fixed desk then set up desk top equipment)

 

4.0         Chair

  • Seat pan has a rounded front and the height can be adjusted for preferred sitting height to desk
  • Seat back can be adjusted up and down and tilted
  • Adequate and adjustable lumbar support (so the support fits well into the curve of the lower back)
  • If used on smooth floors, chair does not roll away too quickly or easily.
  • If the chair has armrests, ensure they are adjustable to allow the chair to sit close to the desk

4.1         Desk

  • Desk height allows employee to sit upright with the desk surface at elbow height (with arms close to side)
  • Desk is a continuous flat surface
  • There is sufficient depth to position monitor/s for your visual comfort (as a guide at arms’ length from your seated position).
  • There is adequate leg space under the workstation and feet can be flat on the ground (or suitable footrest is provided)
  • Most frequently used items on the desk (e.g. phone) are within reach

 

4.2        Monitor/s

  • Monitor/s are positioned directly and symmetrically in front to avoid twisting of the neck and spine
  • Monitor/s height is adjustable to accommodate height and visual needs
  • Monitor/s positioned to avoid glare
 
  1. 4 A riser/stand or external monitor,
  • An external mouse and keyboard

 

4.5         Keyboard/mouse

  • Keyboard and mouse are on the same level
  • There is about 10-15cm between keyboard and edge of desk (for forearm support)
  • Keyboard is directly and symmetrically in front of the employee
  • Mouse is positioned directly next to keyboard
  1. 6 Provision of information
  • Provided with information covering the risks and controls associated with computer-based work.
  • Provided with information on how to report discomfort, hazards, injuries or incidents
  1. Communication
  • How employees will maintain contact with the work team, clients and other work contacts?
  • How will employees be kept informed of organisational and work team activities, updates, training and opportunities?
  1. Workload/ work activities

How will working from home workload be decided? Activities, timeframes, expectations, work schedule.

How will the working from home arrangement be reviewed (e.g. regular meetings, reports, review diary and work outcomes, managing work boundaries).

  1. Other

How will cyber and physical security of work-related material be maintained?

How will information technology support be provided?

Are there any other relevant needs or issues for your health, safety and wellbeing when working from home?

  1. Agreed actions to address identified issues

 

 

 

Signed………………………………..                                                                    Date………………………………..

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